Facilities Coordinator

Up to 11.97 per hour
07 Mar 2018
04 Apr 2018
Miss Gaynor Beech
Job Function
Contract Type
Full Time

Are you a Facilities Coordinator seeking to develop your skills?

We are currently looking for a Facilities Coordinator to join our team.

Main responsibilities
  • Coordinate all site based activities
  • Management of planned preventative maintenance schedules & events using TopDesk
  • Ensure site statutory and non-statutory PPM’s are closed out in a timely fashion
  • Raising appropriate SCCF’s to ensure the Work Book is accurate
  • Processing Time and Attendance, ensuring contractual operational obligations are met (OLLM, Timegate) –     
           contractual v actual.

  • HR/Employment Law Compliance in line with Compass Group UK & Irelands policies and processes
  • P File Maintenance including Vetting/Right to Work
  • Health & Safety Paperwork Compliance
  • Document Control in line with British Standards 9001/14001 OHSAS 18001
  • Establish and improve current site service records and systems
  • Coordination of the audit schedules & audit findings
  • Management of facilities helpdesk requests for the soft services on site, ensuring the SLA timeframes are met
  • Supporting the on-site team with maintenance helpdesk requests
  • Managing team inboxes where required, to include fire marshal and first aid inboxes
  • Work with Assistant Facilities Manager to complete the weekly payroll tracker
  • Manage the ordering of IT equipment for team members, new starters or IT requests for the client via the client systems
  • Collate & produce client reports & presentations, as required by the business
  • Responsible for ordering of consumables across the contract ensuring within budget, advising managers on cost  savings & working with suppliers to ensure best price


Ideal candidate
  • Good communication skills in order to be able to liaise with management team members, colleagues and customers within your work environment
  • Able to comply with legislation and follow all rules and regulation laid down in the staff handbook and unit policy statements, with regard to uniform, personal hygiene, health and safety
  • Ability to work under pressure whilst maintaining a positive attitude
  • Good personal time management skills
  • Good IT skills, with knowledge of Microsoft Office Suite
  • Flexible approach to working hours and environment.
About the company

14forty, part of Compass Group UK & Ireland, is a leading provider of food and support services in the business and industry sector. We offer high quality integrated facilities management (IFM) solutions to clients looking for a single provider. For organisations who rely on the performance of their people for their competitive edge, our integrated services provide the best customer experience and deliver value. In a rapidly changing world, we help our clients stay agile and one step ahead; our experts delivering great service in safe environments every day

Built on the fact that there are 1440 precious minutes in every day, 14forty aims to maximise the productivity of each of these for its clients.

Our Company vision is Great People, Great Service, Great Results and we believe your contribution is crucial to the success of the business. To achieve our vision we live by the values of Integrity, Team work, Passion, Can-Do and Responsibility