Event Coordinator

London (Central), London (Greater)
£24,000 - £30,000 a year
17 Sep 2018
15 Oct 2018
Event Jobs
Job Function
Contract Type
Full Time

We are offering an opportunity to work with a dynamic and progressive company within both the events and speciality coffee industries. As an Event Coordinator you will report to the Event Manager. You will be responsible for managing your own events and at times supporting the other event coordinators / managers on their events. At present the event team is responsible for running approx. 250 UK & international events a year, and you will play a key role in the increase in number of events planned by the events team.

Ristretto has over 14 years’ experience in providing the highest level of service and the quality of coffee to a predominantly corporate client base across not just London and the UK but across Europe. We have executed events as far away as Montreal, Vancouver, Atlanta, New York, New Orleans, Bahia in Brazil and Buenos Aires. We are the first choice for many blue chip and multinational companies, high net worth and high profile individuals.

You will represent the company to clients, baristas and suppliers, therefore excellent communication skills are a must.

Whilst the majority of your work will be office and warehouse based, you may also be required to travel throughout the UK and internationally from time to time to set up, break down and check up on events as well as to meet your clients face to face to develop and strengthen client relationships.

Role responsibilities include but not limited to:

  • Preparing quotes and communicating with clients from initial quote, throughout the course of co-ordinating the event, checking in with clients following the end of an event.
  • Liaising with baristas and warehouse staff to ensure the correct equipment is prepared correctly for events
  • Attending events – acting as the professional face of Ristretto Events
  • Co-ordinating event documentation
  • Site checks and venue liaison
  • Liaising with and sourcing suppliers
  • Post event evaluation, coordinating the feedback report, and internal debriefs
  • Booking flights and hotels for baristas
  • Dealing with all incoming calls for the Ristretto team

Role requirements

  • Educated to degree level or equivalent vocation training
  • Previous event planning experience
  • Availability on evening and weekends and willingness to deal with issues as they arise at these times to ensure any problems at an event are dealt with smoothly and immediately
  • Be comfortable and confident to communicate with clients
  • The individual must be able to work to deadlines and have a strong work ethic
  • Ability to multi-task
  • Flexible attitude
  • Team player and ability to work on own initiative
  • Good time management skills
  • Strong attention to detail
  • IT literate – Microsoft office, Outlook, Mac
  • Experience within the catering event industry is beneficial but not essential.

Job Type: Full-time

Salary: £24,000.00 to £30,000.00 /year


  • Event Planning: 1 year (Required)


  • London SW19 (Required)


  • English (Required)

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