Finance Administrator

CH&Co Group
University of Northampton
Competitive and great benefits
17 Sep 2019
02 Oct 2019
Job Function
Contract Type
Full Time

We are CH&CO, a group of chefs, nutritionists and people pleasers with a shared passion for food that fuels emotional positivity as well as physical wellbeing. In a world where what we consume is becoming ever faster and more disposable, we’re proud to take a more thoughtful, mindful approach to the food experiences we source, prepare and present.

Main purpose of Job:

To support the onsite senior manager team to deliver financial reports and analysis to enable improved financial results.

To ensure established business controls are followed and transactions are processed correctly.

To produce weekly and monthly management account information for head office which includes monthly P&L and weekly WTS.

To collate all event revenues to allow for prompt invoicing for clients.

To produce weekly and monthly analysis of labour cost and percentages and highlight to senior managers onsite areas of concern.

To ensure all accounting entries are processed correctly and accurately.

To maintain accurate financial control of records with a high degree of integrity.

Within the remit of the post holder he/she will liaise with clients from time to time to resolve accounting queries.

you will work with your colleagues, to bring the best out in each other and form a ‘world class’ team. You will recognise and respect we are all different, have different values and experience.

you will be proud to work at CH&Co and be happy at work giving world class service to our customers. You will always positively promote the business.

you will work hard and be positive in all you do and use your initiative in creating new ideas and solutions. You will turn each challenge into a positive result.

you will want to be the best in all you do, always aiming to improve your skills. You will continue to aim for the highest standard of service and ensure you and your colleagues go the extra mile.

you will act responsibly in all you do and ensure that you are energy efficient and protect the environment. You take responsibility for your own health at work and that of others around you.

Key Tasks

Collate weekly trading information for weekly reporting of unit trading performance. Weekly reconciliation of Events sales. Ensure cashing up reconciliation is correct before data entry. Check client recharges are accurate & coded to the correct department. Prepare and report on financial event analysis for event by type. Review any collate internal cross charges. Create sales invoices for events.

Cash Management
Ensure cashing up reconciliation is correct before data entry. Investigate cash and credit/debit card variances. Complete banking & reconcile cash account on Enterprise. Review & if necessary investigate any transaction no sales, cancellations and voids. Ensure data entries on Enterprise are accurate. Monitor petty cash purchases to ensure it is relevant to the business

Check purchase invoices against the transaction report to ensure costs have been coded correctly. Query any unidentified costs on the transaction report with individuals who made the original entry on Enterprise. Check invoices against all costs recorded on the invoice tracker. Estimate costs for deliveries that do not have a specified cost. Check previous GRNI entries, making sure to remove any entries where invoices have been received. Review invoice tracker to ensure the monthly GRNI is accurate. Calculate weekly consumption based on purchases, opening/closing stocks and weekly GRNI

Compare current stock count to count from the previous period. Investigate any substantial variances between stock counts to ensure there are no miscounts. Ensure all product costs are up to date. Ensure all products are correctly coded to the relevant cost centre. Review items included in the stock count, and delete any items that are no longer in use

Labour Management
Prepare detail labour analysis for permanent and viable staff and highlight adverse variances to senior managers

Prepare and submit employee timesheets to payroll system. Enter new starter information on payroll and labour management system. Process leavers on payroll system. Process changes in employee details on payroll and labour management system. Point of contact for pay related employee queries.

Month End
Verify the end of month GRNI and process on Enterprise. Enter closing stock take on Enterprise. Run transaction report to ensure all relevant data entry has been entered for the month. Ensure all client recharges have been finalised. Calculate the cost of labour to accrue from the last payroll cut-off until the end of the month. Review current accruals to determine if the cost is still relevant. Processing of journals regarding commissions and tasting accruals, inter-business transfers (Between the Hub and the events business).

Client Support
Review the monthly sales document to ensure all data is accurate. Send sales information and recharges document to the client

Other Duties
Provide appropriate support to Operation Directors. Carry other commercial/accounting duties as requested by head of compliance, including but not limited to:

Prepare post event profit and loss analysis as requested and required by various stakeholders within the business.

Maintenance of all staff HR files, including co-ordination of any onsite training requirements

General office administration including stationary orders and any matters regarding to “The Hub” including maintenance and legal requirements.

Compliance and co-ordination with both internal and external audits.

Person Specification
Qualification - A part qualified accountant (or equivalent)/QBE

Experience - You will have strong system skills, high numeric and analytical ability with a minimum of 2 years financial or management accounting experience. You will be a confident individual with the ability to deal with Operation Directors and Operation Managers as well as being a good team player.


Possess excellent inter personal skills

Ability to communicate oral and written information

Ability to interpret information to prepare management accounts

2 years’ experience of using an accounts system

Ability to reconcile account balances

Ability to carry our account reconciliations

Experience of Microsoft excel and word

Ability to work on own initiative as and when required

Eye for detail and ability to prioritise

Positive attitude towards colleagues internally and eternally

Ability to work as part of a team

If you feel you have the above qualities and more, and you want to work within a forward thinking company whose passion for food, people development & excellent customer / client service is second to none - then we want to hear from you.